The University is committed to looking after any information that you make available to us when you visit our website. We aim to be clear about what we will do with your data. This website privacy notice explains when and why we collect personal information about you and how we will use this information. It also explains how we keep your information secure as well as the rights you have in relation to the information we hold about you.
The headings below set out the main information we need to give to you.
The website privacy notice will be regularly reviewed to make sure it contains the most up-to-date information. You should check our website to review a copy of our most recent website privacy notice.
This website privacy notice relates to how we use the information you provide when you visit our website. There are times when we have separate privacy notices which deal with other circumstances, for example, how we handle your data if you enrol as a student of the University. You will be made aware of these tailored privacy notices separately.
If you have any questions about any of the information contained in this privacy notice then you can contact us on [email protected].
Who are we?
The University of the West of Scotland (referred to in this Privacy Notice as the “University”, “we”, “our” or “us”) is the Data Controller under the data protection legislation. This privacy Notice sets out how we process personal data about visitors to our website (referred to in this Privacy Notice as “you” or “your”).
What type of information do we collect about you from our website?
We collect information about you:
- when you provide us with your personal details (such as your name, contact details, email address, etc.) by registering with us or submitting an enquiry via the website
- when you respond to surveys which we ask you to complete for research purposes
- from your usage of the website and any other information you post on the site or send to us via email or other means
What are the sources of the information we hold about you?
The personal data which we hold about you is will be the information provided directly by you when you make an enquiry through the website.
How will we use your information?
We will use the information we hold about you to respond to any queries you have raised with us or to provide you with information that you have requested that we send you.
If you make a general enquiry we will only send you the information you have requested and will not use your details for any further direct marketing purposes unless you have given your consent for us to do this.
We may use data to analyse demographic and other statistical information about the popularity and effectiveness of our website, but we’ll only disclose that information in aggregate form, so individual users cannot be identified.
Why do we need to process your personal data?
We may process your personal data for a number of reasons. Primarily this is because you have consented to this so that we can respond to your enquiry or provide you with the information you have requested.
There may be times that we process your information because it is necessary for the purposes of our legitimate interests. For example, to better understand how people interact with our websites. We will not process your data for the legitimate interests of any third parties.
How long will we keep your information for?
We will retain your data for as long as it is needed to respond to your enquiry. If you also consent to receiving marketing information from us we will keep your data for longer but will ask for your consent again periodically so that we can ensure the information we send to you is still relevant.
What choices do you have in relation to your information?
Under the legislation you have certain rights in relation to the information we hold about you:
- To obtain access to, and copies of personal data we hold about you;
- To require us to stop processing your personal data if the processing is causing you damage or distress;
- To require us to stop sending you marketing communications;
- To require us to correct any personal data we hold about you that is incorrect;
- To require us to erase your personal data;
- To require us to restrict our data processing activities;
- To withdraw your consent to our data processing activities (without affecting the lawfulness of our processing before you withdrew your consent);
- To receive the personal data that we hold about you, in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another controller, but only if you provided this information to us by automated means;
- To object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights.
Many of the rights above are not absolute so there may be times when you make a request to us and we are unable to meet it in full but if this is the case we will explain to you fully why we have not been able to do what you have asked. You should also be aware that where our processing of your information relies on your consent and you then decide to withdraw that consent then we may not be able to provide all or some aspects of our services to you.
Who is the University’s Data Protection Officer?
The University Solicitor is the UWS Data Protection Officer. If you have any concerns about how we handle your personal data then you can contact the Data Protection Officer directly by e-mail [email protected] or by post at Data Protection Officer, University of the West of Scotland, Legal Services, High Street, Paisley, PA1 2BE
COOKIES ON OUR WEBSITE
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They provide useful information to us which helps in all sorts of ways. For you, it could mean you can use the site more efficiently and save time by not having to re-enter your details each time you visit. However, for us, cookies help us to analyse how our visitors interact with our site so we can make improvements.
- Ensure our website is working correctly
- Remember your settings during and between visits
- Continually improve our website for you by collecting data (which does not relate to an identified or identifiable natural person) about your use of the website which is anonymised
- Collect any sensitive information
- Pass personally identifiable data to third parties
You can find more information about cookies at www.allaboutcookies.org.
ANALYTICAL / PERFORMANCE COOKIES
These cookies allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
We use Google Analytics Cookies to compile visitor statistics such as how many people have visited our website, what type of technology they are using (e.g. Mac or Windows which helps to identify when our site isn’t working as it should for particular technologies), how long they spend on the site, what page they look at etc. This helps us to continuously improve our website. These cookies also tell us, on an anonymous basis, how people reached this site (e.g. from a search engine) and whether they have been here before. Read Google’s overview of privacy and safeguarding data.